Administration Officer (Procurement Support)
Office Administration
- In collaboration with the Admin. Officer, provide support to the programme by procuring relevant hotel services for meetings and materials needed for the events.
- Ensure records and files are accurately and consistently saved in line with the Options rentension policy.
- Support the management of assets for the Options Nigeria office and carry out a monthly store/stock control for an effectiveness.
Procurement Support
- Coordinates procurement processes including development of Request documents, manage tender evaluation processes, including the preparation of evaluation reports, recommendations and associated correspondence
- Provide accurate, timely and auditable assistance in the administration of the Options Nigeria procurement process, ensuring that processes are fully documented and are compliant with current Options Nigeria Procurement Procedures.
- Check the validity of requests to purchase and resolve or refer non-compliant requests to SFOM for guidance as appropriate.
- Review all deliveries for discrepancies, raise queries, and follow-up with the vendors to ensure all issues identified are solved promptly.
- Collate and ensure completeness of procurement documents and expedite actions on processing the vendor’s payment within the time frame stipulated in the contract and follow-up with the receipt
- Serve as the secretary to the procurement committee and maintain a database of preferred suppliers in line with Options’ procurement policies and manage such suppliers to ensure quality service delivery including annual appraisals
Office Systems and Policies
- Support the SFOM to ensure consistency of operational systems and processes across the implementation of different programmes.
- Support the SFOM to maintain the database of preferred suppliers
The post holder will work closely with and report to Options Nigeria Senior Finance & Operations Manager. The role is based in the Options Nigeria head office in Abuja with potential travel within Nigeria, with overnight stays as required.
To succeed in this role, you will have:
- Professional qualification or degree in a relevant subject.
- Minimum of 2 years of experience in a similar role (or a diploma in Business Administration, Accounting and 4 years of experience).
- Office experience in operations, finance or administrative position ideally in a fundraising, business development or NGO.
- Experience in office operations, administration and procurement according to best practice guidelines is highly desirable.
- Strong operations, administration and organisational skills, good time management
- Excellent Word, Excel, PowerPoint skills Commitment to equal opportunities
- Commitment to the principles of Safeguarding
- Fluency in written and spoken English
- Closing date for applications is: 23 January 2022
- Please note that this role will be subject to full pre-employment background checks including criminal record check, identification check, employment references and right to work verification (where appropriate).
As an equal opportunity employer, Options Consultancy Services is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage or civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified candidates from a wide range of backgrounds to apply and join Options Consultancy Services.
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and post holders to share this commitment.
We seek people who are pro-choice, promote diversity and inclusion, are energetic and enthusiastic about Options’ vision.
Applicants must have the right to work in the Nigeria
